10 Tips for Writing a Winning Grant Application

Writing a grant can feel daunting—but when the funding comes through and your project becomes a reality, it’s more than worth it. Whether you're seeking new equipment, upgraded facilities, or a brand-new sports court, a successful grant can be a game changer for your club or school.

While the process requires time and planning, a well-prepared submission gives you the best chance of success. Below, we share 10 practical tips to get you started—plus how we can help you along the way.

1. Know What You’re Applying For

Start by getting clear on your project scope. Ask yourself:

·         Are you upgrading existing facilities or building a new multi-sport court?

·         Do you need equipment, lighting, or accessibility features?

·         Who benefits—juniors, girls’ teams, the broader community?

Most grants favour a single, well-defined project over a list of unrelated items. Keep your focus clear and aligned with the grant’s objectives.

2. Check Your Eligibility

Eligibility varies between grants, so review the guidelines carefully. You may need:

·         An ABN or incorporation number

·         Public liability insurance

·         A bank account in your organisation’s name

·         A minimum number of participants (often including juniors or female athletes)

Schools may need to apply via their P&C Association or meet departmental criteria. If unsure, contact the funding body for clarification.

3. Start Early

Avoid last-minute stress by preparing ahead:

·         Read all guidelines

·         Create a task timeline

·         Gather required documents (strategic plans, quotes, financials)

·         Begin collecting letters of support and participation data

Engage key stakeholders early—committee members, staff, council reps, or community partners.

4. Tell a Clear, Criteria-Focused Story

Tell a compelling story and clearly meet the grant’s assessment criteria. Be specific:

·         What’s the problem (e.g. unsafe facilities, lack of female access)?

·         What’s your solution?

·         Why now?

·         Who benefits—and how?

Link back to the funder’s goals, such as boosting participation, promoting inclusion, or supporting health and wellbeing.

5. Write in a Clear, Impactful Style

You don’t need to be a professional writer—but clarity is key:

·         Use plain English and short sentences

·         Break content into bullet points

·         Avoid jargon and acronyms

·         Include relevant stats to back up your claims

Stay authentic to your club or school’s voice, and write with passion and purpose.

6. Prepare a Strong Budget

A detailed, realistic budget is essential. Include:

·         Itemised costs

·         Supplier quotes (start early—these can take time!)

·         In-kind contributions (volunteer labour, donated goods)

·         A contingency buffer of 10–20%

If you need a formal quote for sports courts, lighting, fencing or amenities, our team is happy to assist. You can reach out to us HERE.

7. Include Supporting Materials

Strengthen your case with:

·         Quotes from reputable Australian suppliers

·         Letters of support from community leaders, schools, councils, or MPs

·         Strategic or development plans

·         Participation data, growth trends, or case studies

Supporting evidence adds weight and shows funders you’re prepared.

8. Draft and Review Carefully

Before submitting:

·         Draft responses in Word or Google Docs first

·         Proofread for spelling, grammar and clarity

·         Stick to word limits and formatting rules

·         Submit at least 24 hours before the deadline

·         Save a copy and keep your confirmation email

Having someone else review your application is always a smart move.

9. Know Where to Find Grants in QLD

Great funding sources include:

·         Queensland Government Sport and Recreation

·         Gambling Community Benefit Fund (GCBF)

·         Local council websites

·         State sport organisations (e.g. Netball QLD, QLD Rugby, Athletics QLD)

·         Regional education bulletins for schools

·         Community funders like RACQ or local business sponsorships

10. Stay Ready Between Rounds

Don’t wait for the next round to open—be prepared. Keep:

·         Your documents and strategic plans up to date

·         Past applications on file for future reference

·         A running list of community needs and project ideas

The more prepared you are, the faster you can move when the opportunity arises.

Grants are competitive—but with a clear goal, compelling story, and strong support, your school or club can put forward a standout application.

Need a quote or advice on scoping your next sports construction project? We’re here to help. 

Whether it’s resurfacing a court, upgrading lighting, or building new change rooms, we can provide timely quotes and expert guidance to support your application.

Reach out to us today!

OTHER USEFUL RESOURCES:

https://www.publications.qld.gov.au/ckan-publications-attachments-prod/resources/b2f3bc04-23c5-4f41-8387-cce5890daf2d/02.-writing-your-grant-application.pdf

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